Complement Change Requests
gme-adm-0025
About This Policy
- Effective Date:
- 05-25-2017
- Date of Last Review/Update:
- 10-15-2025
- Responsible University Office:
- Graduate Medical Education
- Responsible University Administrator:
- Senior Associate Dean for GME
- Policy Contact:
- GME Assistant Director Emilie Leveque
eleveque@iu.edu
- Policy Feedback:
- If you have comments or questions about this policy, let us know with the policy feedback form.
- Print or view a PDF of this policy
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Scope
This policy applies to all Indiana University School of Medicine (IUSM) Graduate Medical Education (GME) resident physicians and residency programs.Policy Statement
All requests for changes in resident complement must be submitted to the GMEC Executive Committee for review. The GMEC Executive Committee will present these requests to the GMEC for their review and approval. For temporary increases of less than 90 days, no request needs to be submitted.
Reason for Policy
The purpose of this policy is to address the steps required for requesting an increase in resident complement.Procedures
In order to initiate the request, program directors must contact the Assistant Director of the GME Office, who will provide the application. Any additional support documents can be attached to this application.
The GMEC Executive Committee will review the application and assess program quality, funding availability, and impact on current residents. The GMEC Executive Committee may require the program director to attend the meeting to answer questions about the application.
Application Process:
- The program director submits the application by the deadline provided by the GME Office.
- The GMEC Executive Committee reviews the application and supporting data.
- The Executive Committee makes a recommendation to the GMEC to approve or disapprove the request. Funding for the program changes should also be determined.
- If the Executive Committee recommends approval, the GMEC reviews and votes to approve or disapprove the request. Programs whose applications are disapproved can work with the GME Office to further refine their request and resubmit.
- If a request is approved by the GMEC and the program must have additional positions approved by their ACGME Review Committee (RC), they can work with the Assistant Director for Accreditation to accomplish the task in the ACGMEWeb Accreditation Data System (Reference 1).
Definitions
ACGME is the Accreditation Council for Graduate Medical Education.
GMEC is the Graduate Medical Education Committee.
RC is the ACGME Review Committee.
A resident is an IUSM resident or fellow who provides clinical care as part of a GME program.
Implementation
The Designated Institutional Official (DIO) for GME is responsible for implementation of this policy.Oversight
Policy authority for this document resides with the Graduate Medical Education Committee. The DIO and the Graduate Medical Education Committee are responsible for oversight. This policy will be reviewed every three years or more often if deemed necessary.History
- Policy gme-adm-0025 approved by GMEC and published on 14 November 2012.
- Policy reviewed, updated, and approved by GMEC on 24 May 2017.
- Policy updated for formatting 02 March 2018.
- Policy updated for formatting 27 June 2018.
- Policy updated 16 October 2023.
- Policy approved by GMEC 15 November 2023.
- Policy updated 30 September 2025.
- Policy reviewed and approved by GMEC on 15 October 2025.